Job Announcement: Executive Secretary to the Executive Director and Board of Directors

ABOUT WID:

The World Institute on Disability (WID) is an internationally recognized nonprofit public policy center. WID’s mission in communities and nations worldwide is to eliminate barriers to full social integration and increase employment, economic security and health care for persons with disabilities. WID creates innovative programs and tools; conducts research, public education, training and advocacy campaigns and provides technical assistance.

Currently, WID operates with a staff of 12 employees, many collaborators, consultants, interns and regular volunteers and is located at the Ed Roberts Campus in Berkeley, California. Since its founding in 1983, WID has earned a reputation for high-quality research and public education on a wide range of issues. The board of directors and staff, over half of whom are people with disabilities, are respected national leaders in the disability rights field, as well as in industry, government and social services. This enables WID to bring a cross-disability perspective to the policy arena. Information on WID’s programs can be found at www.wid.org.

DESCRIPTION:

The goal of the Executive Secretary to the Executive Director and Board of Directors position is to enable the work of the board and executive director to occur in a smooth and seamless manner to support WID’s ability to carry out its mission. This position provides support to the WID Board of Directors and Executive Director by working at the direction of and in conjunction with the Executive Director, focusing on resource development, communications and public relations.

POSITION SUMMARY:

Support to Board of Directors

  • Prepare agendas and write, draft or gather briefing materials for quarterly and special board and committee meetings;
  • Schedule meetings of the Executive Director and various board committees and members;
  • Handle travel arrangements for board members and the Executive Director as needed;
  • Handle all reasonable accommodation requests by board members and Executive Director;
  • Attend, in person or by phone, board and executive committee meetings. Write and publish minutes. Maintain corporate minute book and electronic files;
  • Plan and carry out meeting preparations and logistical arrangements, including meeting locations, hotel sites, transportation companies, restaurants and audio/visual companies as needed;
  • Manage communication with board members on resource development activities;
  • Update board website when website is complete;
  • Prepare action items and follow up after each meeting;
  • Plan annual Board Orientation and Continuing Education programs for directors;
  • Draft appropriate correspondence for Chairperson and/or Executive Director;
  • Prepare briefing papers, outlines, Chairperson’s agenda, etc. for Chairperson;
  • Manage annual request to board members for completion of conflicts of interest statements;
  • Plan committee calendar and timing of meetings for standing and ad hoc committees;
  • Attend, by phone, committee meetings. Write and publish minutes or summarize meetings for consent calendar;
  • Follow up with committee chairs/members on action items; and
  • Prepare written advance materials for reporting to the Board of Directors.

Support to Executive Director

  • Provide reasonable accommodation support to Executive Director as needed;
  • Manage calendar, travel arrangements, appointments, etc.;
  • Assist with material development associated with grant proposals, partnering agreement, letters of intent and collaboration;
  • Oversee the management of contact lists associated with resource development and fundraising activities such as special events, mailings, donor correspondence, etc.;
  • Develop an annual calendar of events related to board meetings, WID special events and grants submissions and reporting, including all timelines for all activities associated with these items;
  • Serve as editor and publicist of WID publications, reports, proposals, etc.; and
  • Other duties as assigned by the Executive Director to successfully support the agenda of the organization.

LOCATION:

The position is intended to be carried out remotely with standardized hours in relation to the Pacific Time Zone.

MINIMUM QUALIFICATIONS:

  • Strong writing skills, including composition and proofreading;
  • Strong oral communication skills;
  • Highly organized and detail oriented; and
  • Associate of Arts degree with a minimum of three years of experience working with boards and executive leadership in an administrative assistant or executive secretary role.

PREFERENCES: 

  • Bachelors of Arts degree; and
  • Personal or professional experience with the Independent Living Movement.

REPORTING RELATIONSHIP:

Executive Director

STATUS:

Non-Exempt, Part-Time

COMPENSATION:

$25-$30/hour for an average of 30 hours/week (some flexibility in time required), plus benefits

APPLICATION PROCESS:

Send resume, cover letter, writing sample and references to: kat@wid.org
RE: Secretary for the Board of Directors and Executive Director Search

Headquarters:

World Institute on Disability
3075 Adeline Street, Suite 155
Berkeley, CA  94703

Proposed Start Date:

March 1, 2018, or when filled

REASONABLE ACCOMMODATIONS:

  • Address reasonable accommodation requests for the application/interview process to the Human Resources office (kat@wid.org); and
  • WID promotes a scent/chemical free environment. To support this effort, WID asks that all applicants refrain from wearing scented products while in its office.

TRAVEL/RELOCATION:

WID cannot cover the cost of travel or relocation but encourages all interested applicants to apply.

All persons—including people with disabilities, elders, women, and people of racial and ethnic minority—are encouraged to apply.

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