Conference Accessibility Resources

 

Conference accessibility resources to assist organizers and participants in having a virtual or in-person conference that is accessible and welcoming to the disability community.

Welcome to the Conference Accessibility Resource Library!

Thank you to our partners at JPMorgan Chase for supporting us in the developing these resources!

General Accessibility and Etiquette Guides

Below are some general strategies and tips that will help assure the environment and speakers are accessible to an audience inclusive of people with disabilities.

Preview the guides with the thumbnail images below, or use the links beneath them to download these accessible PDFs.

Note on our Recommended Accessibility Providers list: WID does not receive compensation for promoting these providers, or from referring others to them. They are providers that we use and trust in our own work, and a good place to start your search. We encourage you to research and ensure you choose a provider that meets the needs of your company or organization!

A screenshot of general disability etiquette, accessible PDF version available at the link.
thumbnail of Web Accessibility: Top 10 Tips pdf
thumbnail of Accessible Presentations: Top 5 Tips pdf
thumbnail of Accessibility Accommodations for People Who Are Deaf: Captioning and Sign Language pdf
Deaf and hard of hearing etiquette one pager thumbnail
Recommended accessibility providers thumbnail

Plain Language Guidelines

Below are some resources about the importance of plain language. Plain language is typically recommended as an accessibility measure to benefit people with cognitive disabilities.

However, it has been found that these guidelines help everyone to better understand your materials. We recommend using plain language as much as possible, regardless of your audience.

Preview the guides with the thumbnail images below, or use the links beneath them to download these accessible PDFs.

A screenshot of plain language frequently asked questions, accessible PDF version available at the link.
Federal plain language guidelines thumbnail

Video Tutorials

Platform-Specific Accessibility

When hosting an online or hybrid event, your choice of platform will impact how you include accessibility features and accommodations.

Preview the guides with the thumbnail images below, or use the links beneath them to download these accessible PDFs.

Zoom Accessibility Features thumbnail
Google Meet accessibility features thumbnail
Webex accessibility features thumbnail
Zoom Keyboard Shortcuts thumbnail
Webex keyboard shortcuts thumbnail

External Resource List

Windows

macOS

Zoom

Webex

Microsoft Teams

Adobe Connect

Need more hands-on support with your event?

We can help! Check out our Conference and Event Accessibility Services on our Accessibility Solutions and Universal Design Solutions page.